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Add changes

link with a problem

This procedure is linked to the procedure for establishing a problem

A change is a modification, addition or deletion of an element of a company that may have an impact on procedures, infrastructure, etc. A change is often a relatively major event and requires follow-up. It may be linked to a problem and/or one or more tickets.

The change is created as a problem. Additional inserts are available to identify the impacts, monitor the points that will have been modified, and draw up a plan for deployment and fallback if necessary.

Create a change

  • From assistance > changes, click on add
  • Fill in the title and description fields (they will already be pre-filled if you create a change from a problem).
  • The tabs on the right of the screen are standard, you probably already know them from tickets.
  • In analyses, 2 new inserts are available:
    • Impacts**: generally lists the impacts of the problem
    • Checklist': the checkpoints to be carried out (or that have been carried out) before any changes are implemented.

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Track the change

statuses

Different statuses are available for the changes and can be adapted as the change evolves.

Icon Status
New
Evaluation
Approval
Accepted
Pending
Testing
Qualification
Applied
Review
Closed
Cancelled
Refused

Action plan

When a change is implemented, an action plan must be devised to minimise the impact on production systems.

In our example, the change is the result of a problem that has arisen. Once the causes have been identified, an action plan must be put in place to prevent the problem recurring.

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  • In your change, a plan insert is available covering 3 phases:

    • deployment plan,
    • fallback plan,
    • checklist.

This insert should be filled in with as much detail as possible.

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Change validation (optional)

Once this insert has been updated with the necessary actions, it can be submitted for validation if required. A minimum threshold can be assigned to validate the change.

  • From the validation tab, click on send a request for approval.
  • Select the validation recipient
  • enter a comment
  • Click on add

If the validation is positive, you can then put the actions in place. If the validation is negative, you will need to improve your process to obtain validation of the change.

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Estimating the cost

You can also estimate the cost of the change. In our case, adding a new server (hardware cost + human cost)

  • From the cost tab for your change, add all the expenses associated with implementing the change.

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Project

If necessary, you could add a project. For example, if the change you make has repercussions on other departments, you could decide to implement the same solutions for all the other departments. In this case, it could be linked to a business development project.

Tickets

If this change is the result of one or more tickets, you can join them in the tickets tab.

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Items

You can indicate all the elements that are impacted or linked by this change.

  • Click on add an item.
  • Click on the type of element to be added (here indicators)
  • And choose the element(s) concerned

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Impact analysis

The impact analysis allows you to see the linked elements and to have an overview of the impact that a breakdown in the infrastructure could have.

  • To add an item, click on
  • Select the type of equipment you wish to add
  • Choose the item from the available list
  • Use the icon to join elements.
  • With the icon you can manage the colours of the relationships between elements.

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Impact analysis

To use the impact analye, the materials must have been created previously, either through inventory feedback or manually.

Knowledge base

You can attach one or more items from the knowledge base

  • Click on attach to a knowledge base entry.
  • Select the item you want
  • Click on add

Closing

Each company has its own validation process. From an ITIL perspective, changes can be considered closed once testing and qualification have been completed. Once the change has been applied and reviewed, it can then be considered closed and the release to production is considered definitive.


Last update: 27/12/2023