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Financial and administrative management#

Which elements can benefit from financial management?#

All elements of the fleet can benefit from financial management. It can be activated by default from Setup > General > Assets > Enable the financial and administrative information by default

What types of information are available?#

Financial management is divided into 3 groups:

Asset lifecycle
  • Order date
  • Date of purchase
  • Delivery date
  • Startup date
  • Date of last physical inventory
  • Decommission date
Financial and administrative information
  • Supplier
  • Budget
  • Order number
  • Immobilization number
  • Invoice number
  • Delivery form
  • Value
  • Warranty extension value
  • Account net value
  • Amortization type
  • Amortization duration
  • Amortization coefficient
  • TCO (value + tracking cost)
  • Monthly TCO
  • Business criticity
  • Comments
Warranty information
  • Start date of warranty
  • Warranty duration
  • Warranty information
  • Alarms on financial and administrative information

How is administrative and financial information calculated?#

The compulsory information is as follows

  • Value: Monetary value of the asset
  • Amortization type: Linear or decreasing
  • Amortization duration (in years)
  • Amortization coefficient

For a linear asset:

The Net Asset Value is calculated using the following fields:

  • The value of the asset
  • Amortization period
  • The Start date of warranty OR Startup date

Warning

The Startup date takes precedence over the Start date of warranty so that both values are met it is the commissioning date that will be taken into account.

For declining balance assets:

The Net Book Value is calculated using the following fields:

  • The value of the asset
  • The Amortization period
  • A Amortization coefficient greater than 1
  • The start date of warranty

What is TCO?#

TCO (Total Cost of Ownership) is the overall cost of ownership.

The TCO is the sum of the value of the item and the different tickets linked to this item in which a cost has been set.

The monthly TCO is the TCO divided by the number of months elapsed since the date of purchase (number of months in use).